Many auto and transmission shop owners come equipped with all of the knowledge necessary to fix vehicles. What many auto repair shop and transmission shop owners do not have is the necessary background to handle the organizational side of things. Many tasks within an automotive repair shop require several different employees to be involved, slowing down the process of getting the vehicle in and out as quickly as possible.
As a result, automotive and transmission shops have adopted automotive shop management software as a way to help streamline those tasks. Along with using auto management software, QuickBooks can be utilized as well. This article will look at why you should use QuickBooks along with automotive shop management software?
What is Auto Shop Software?
One goal of auto shop management software is to give an auto or transmission shop owner the power to make all of their employees’ jobs easier and more efficient. Many jobs within an auto repair shop require several people to complete tasks in order for the job to be completed. Without an auto shop software program to help streamline the process, jobs can take much longer to complete, meaning your company is losing profits.
Auto shop software comes with dashboards that provide information related to specific roles. Auto repair shop software also comes with customer friendly estimates that are comprehensive and easy to read. When used properly automotive shop software should increase efficiency across the board, especially for technicians and service writers. The right auto shop software comes with a guide that breaks down labor, making estimates so much easier to create. Being able to do estimates quickly and accurately gets the auto repair shop job to the technicians more quickly.
Auto Shop Software to Retain Customers and Digital Marketing
Transmission and auto shops can use auto shop software to send out appointment reminders, create newsletters, schedule appointments, and manage social media. All of those pieces, when utilized properly, will help your auto shop retain customers and increase your marketing presence. Keeping customers and increasing your marketing presence is another way to increase revenue.
What is QuickBooks?
QuickBooks is an accounting software program that helps an automotive repair or transmission shop manage the overall financial aspects of a shop. Quickbooks online is perfect for creating statements, profit and loss reports, tracking fixed expenses (phones, rent, mortgages, loans etc) vendor payments, pay employees, and keep track of all the money coming in and going out.
Any business’s ultimate goal, including a transmission or automotive repair shop, is to make a profit. An important way to ensure profits is by keeping the accounting books in order and done properly.
Reduce Mistakes in Your Auto Shop Accounting
Everyone makes mistakes, the more rushed you are the more likely you are to make mistakes and the more data entry you do the more mistakes you will make. Someone trying to copy all the information across from your shop management software into quickbooks and do it as rapidly as possible is going to make errors.
This is why the best software systems integrate directly with Quickbooks, by pushing the data straight from your shop management system into QB accounting you reduce the need for data entry and as long as the information is entered correctly the first time it will be correct in your accounting system.
Once QuickBooks is integrated with the automotive shop management software system it will automatically transfer the data across from one to the other.
When a repair order is transferred to QB the following line items will be added, when necessary:
- Disposal (Fees)
- Freight (Fees)
- Freight (Parts)
- Hazardous Waste Disposal (Fees)
- Sales Tax
- Shop Supplies (Fees)
- Sublet (Fees)
- Supplies (Parts)
- Tires (Parts)
- Warranty (Fees)
By automatically inserting the proper fees into QB your auto repair shop will be sure that their accounts are all correct. Billing clients properly is essential to making a profit. So, we still need to answer the question:
Why Should you use Quickbooks Along with Automotive Shop Management Software?
Money matters, having your profit and loss statements, your sales tax statements and your income statements correct and ready to share with your accountant (and the IRS) easily is vital for any business.
Paying a bookkeeper to copy and paste repair order information just doesn’t make any sense and using Quickbooks to try and run your auto repair shop on it’s own just doesn’t work.
Combining and connecting the two different software systems gives you the power of repair order writing, parts ordering, tech time management along with the power of the number one accounting package for small business.
Why wouldn’t you use QuickBooks with your auto shop software?